10 BehaviorWarning Letters for Various Situations

Warning letter for getting emotional/flying off the handle

This warning letter is being issued to you for your unprofessional behavior regarding your emotions.

We respect the feelings of our employees but to an extent that their feelings do not affect other employees. We have received numerous complaints against you in this regard. Your colleagues have reported that even on petty arguments or issues, you start crying and leave the room. You need to be professional in handling situations and resolving issues.

We hope to see a change in you and we hope that no further action would be required from us. Otherwise, we might have to take some serious action which may lead to your termination as the company is being affected by your unprofessionalism.

If you have any questions, you can contact us at (Contact).

Warning letter for getting emotional-flying off the handle

Warning letter for letting personal relationships influence business decisions

I am writing this warning letter regarding your unprofessional behavior in making business decisions.

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Last month, we put a tender notice for office furniture and received many offers. Being the decision-maker, you did not choose the most practical supplier rather you choose the one who was offering relatively higher rates. After investigation, we have come to know that the chosen supplier is your cousin and you have clearly given him a favor.

Due to your behavior, our company had to pay extra money. Not only this, our company does not encourage involvement of personal relationships in business practices. You must stop this behavior otherwise, we have to terminate you unfortunately.

We hope that you would change your behavior and consider company’s benefit as the top priority in all your decisions.

Warning letter for letting personal relationships influence business decisions

Warning letter for dressing sexy or sloppy

I am writing this letter to warn you against your improper dressing in the office.

We have observed that your dresses are erotic and sensual. Our employee handbook clearly states the dress code of the company, which you have clearly ignored. This is not acceptable and you have to change the way you dress. Otherwise, we will be taking a serious action in terms of ending your contract.

We hope to see a change. We are attaching a copy of handbook with this letter.

Warning letter for dressing sexy or sloppy

Warning letter for a lack of hygiene

We are writing this letter to warn you against your lack of hygiene in office which is affecting your colleagues.

We have received numerous complaints against you and many employees have requested us to change their tables as they do not want to sit with you. They have complained about your bad body odor as well as clothes’. Certainly, it is not easy to sit with a smell, especially when you have to work closely.

You need to improve your hygiene and become presentable not just for the clients but for your colleagues as well so that they would get comfortable working with you. If you would not take this warning letter seriously, unfortunately, we have to terminate you.

We hope that we will not receive your complaint now.

Warning letter for a lack of hygiene

Warning letter for flirting

This warning letter is being issued to you regarding your flirting in the workplace.

We have received many complaints from your female colleagues about your unprofessional behavior while working. You constantly flirt with them and try to engage them in candid talks while ignoring the main work discussion. At ABC limited, we do not tolerate such behavior. Your colleagues are uncomfortable around you as well as this is affecting the work atmosphere.

If you do not stop this behavior and we receive even one more complaint against you after this warning letter, we would directly fire you.

We hope that you would show a change.

Warning letter for flirting

Warning letter for blaming

I am writing this letter to warn you about ending the blame-game and taking responsibility.

In ABC and XYZ projects, few mistakes occurred that resulted in dissatisfaction of the clients. When you were asked for a justification, you blamed your manager for all the faults. However, he clearly had delegated the authority for these two projects to you.

You need to put an end to this blaming and should start to own and take responsibility of your mismanagements and mistakes. However, if this does not stop, the next step would be your demotion which might lead to your termination.

We hope that you would become a professional and responsible employee.

Warning letter for blaming

Warning letter for shirking

This warning letter is being issued to you as a response to your manager’s (Mr. David Will) complaint against you.

According to Mr. David, whenever he tries to involve you in a task which is complicated and difficult, you either apply for a leave or simply deny or avoid doing that task. It has happened many times. This shirking is unprofessional and you need to change this behavior as it is affecting your department as well as the overall organization.

If you would not start taking the challenging work, you will be demoted and replaced with a competent employee.

We hope that you would put in your utmost effort to prove your worth.

Warning letter for shirking

Warning letter for making excuses

This warning letter is regarding your excuses and improper execution of your duties and responsibilities.

Your supervisors have filed complaints against you in the HR department. According to them, you make irrelevant excuses whenever the deadline of any project is approaching or you go on a leave saying that your family member is sick.

These excuses neither would take you anywhere nor would generate profits for the company. Few of the clients had issues in extending the deadlines and they might get reluctant to give us projects in the future.

You need to stop making excuses. Else, we will have to take a serious action that might lead to ending of your contract with us.

We hope that you would become responsible to deal the situations and improve your time management skills.

Warning letter for making excuses

Warning letter for not keeping your word and/or disrespecting agreements and contracts

This warning letter is being written to you for not abiding by the contract terms.

In the recent ABC project, our company signed a contract in terms of the information protection. Instead of abiding by this clause, you disbursed the information to the finance department which was not allowed. We are only issuing you a warning letter as it was an internal sharing and we were able to control the situation.

You were clearly asked to restrict the information to your department. If something like this would occur in the future, we would certainly not tolerate it and would directly fire you.

We hope you would not repeat this mistake.

Warning letter for not keeping your word and or disrespecting agreements and contracts

Warning letter for showing disrespect

I am writing this warning letter regarding your disrespect toward Mr. Wilson Smith.

Mr. Smith joined us in November and being his supervisor, it was your duty to make him understand the work. Rather, whenever he asked a question in his training period, you either made fun of him or disrespected him in front of others.

You are not allowed to indulge in this kind of behavior and we would not tolerate it. If we receive any more complaints, we would fire you even without investigation.

We hope to see a positive change. For any questions, you can contact us at (contact).

Warning letter for showing disrespect .

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