Instruction Letters

Instruction letter to close bank account

An instruction letter provides directions for a task to be carried out. Permission, authorization or an official order may be given by an individual or organization through this formal piece of document. 1. Instruction letter to bank I am writing with reference to my account number #3457-098 in ABC bank. I wish to close my checking account since I am moving abroad. I would like all related formalities to be fulfilled and dues to be cleared by the end of this month. Pleased find attached the necessary documents including my…

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Letter to authorize a company to do the work

Letter to authorize a company to do the work

An assigned job or project needs to be formally approved before it is carried out. The authorities first evaluate the feasibility of the project including the budget that would be incurred. Different options are considered, and the most economical solution is selected. Approval is then given in written form through an authorization letter. There are different situations for authorizing work to be done. Mentioned below are the three most common scenarios. Accepting a Bid When you need to hire a contractor, you may seek more than one contractor and ask…

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Letter to Authorize Medical Treatment

Letter to Authorize Medical Treatment

An authorization letter for medical treatment is a very important piece of legal document. It lets you give permission to someone to authorize the necessary medical treatment for your children or a senior citizen who is your responsibility. This letter is used during your absence or when you cannot be reached to provide timely permission. The authority to do so is usually given for emergency situations. This document may be addressed to a nursing home, an old age facility or a day-care center depending on the subject. Additionally, as the…

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Letter to authorize legal representation

Letter to authorize legal representation

An authorization letter is written when an individual or organization gives legal control of a task to another individual or company. It is an official document and must be issued with careful consideration as it makes someone lawful in-charge of a certain situation. One of the situations in which an authorization letter is issued is when you appoint a lawyer for your legal representation. This letter gives the attorney permission to represent your case in court. Through this document, he gets control of all legal proceedings and decisions on your…

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Letter to authorize research, study or report

Letter to authorize research, study or report

Organizations often conduct studies and research for various purposes. Such projects need to be approved by the management so that a proper budget can be allocated. In addition, the authorities also need to issue specific instructions for the task to be carried out. Similarly, research studies and reports are also a part of educational organizations. Such research work also requires proper authorization so that funding or grants can be sanctioned accordingly. When such projects have been approved, a letter of authorization is composed containing all necessary information including the allocated…

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Letter to approve payment or funding for expenses incurred

Letter to approve payment or funding for expenses incurred

It is the company’s responsibility to cover all expenses when an employee goes on a business trip or carries out any other official task which requires certain expenditure. The company usually does not pay the employee in advance. Such payments are reimbursement after reviewing the bills and receipts. The employee first needs to request for the reimbursement. This is a normal procedure carried out in organizations. The approval is then discussed with the employee by means of an official letter. Here is how this official piece of document is written.…

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Letter to approve attending a conference or seminar

Letter to approve attending a conference or seminar

Attending conferences and seminars is an important part of the work experience. It is beneficial for one’s career as such events add to one’s learning. However, not all employees of an organization have the privilege to be a part of this learning experience. Only the worthy candidates are selected to attend certain conferences or seminars. An employee may himself request for authorization to attend an upcoming event. Upon approval by the management, he is informed by means of an official letter. This letter covers the information discussed below. Announce the…

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Letter to approve a vacation or leave of absence

Letter to approve a vacation or leave of absence

When an employee submits a leave application, he is provided an official approval by means of a letter. It is a formal and comprehensive piece of document. The following discussion explains the contents of this letter. Provide the Approval The letter begins by providing an official approval for vacation or leave of absence. It is a formal letter and, therefore, states the purpose clearly. That’s why it should begin with the approval instead of stating any irrelevant details in the opening lines. State the Relevant Dates Mention the time period…

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Letter to approve a request for late submission of project

Letter to approve a request for late submission of project

There are various types of formal requests made in the corporate world every day. It may be a request for leave, the extension of a deadline or for a certain project. When the request has been processed and approved by the authorities, the requesting party is informed by means of a formal letter. This is an official letter and, therefore, carries a formal tone. The content should not wander away from the main subject. However, it is necessary to include all the important details in a brief manner. This letter…

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Letter to approve a project proposal

Letter to approve a project proposal

Employees often make formal proposals and suggest ideas for the improvement and progress of their organization. Upon approval of such proposals, they are informed through a formal letter and appreciate for putting forth a useful suggestion. This letter discusses how the idea is beneficial for the company and how it is going to be implemented. A formal tone is maintained while composing this letter. The following points should be included. State the Decision Regarding the Proposal Make a clear reference to the proposal or idea put forth by your employee.…

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Work Experience Letters

Work experience letter from a manager

What is work experience letter? A work experience letter is a formal document in which the work experience of the person is mentioned. This is a very important document for the employee when he wants to prove that he has work experience of a particular number of months or years. Why is work experience letter required? Sometimes, getting hired by an organization requires you to be experienced enough. Some organizations also state how much experience is required for working in the organization. If the employee has that required experience, he…

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Letter to Apply for Temporary Employment in a Foreign Country

Letter to Apply for Temporary Employment in a Foreign Country

A job application is a cover letter that accompanies your CV/resume. It mentions the specific job you are applying for and discuss your relevant skills and qualifications. While applying for a temporary job abroad, this application also states why you wish to work in a foreign country. Here are more tips to help you apply for temporary employment abroad. Mention the Job you are Applying for Begin by clearly mentioning the job you wish to apply for. State the post and the name of the organization. In addition, also mention…

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Letter to inform the customer of loan approval

Letter to inform the customer of loan approval

Applications for a loan may take a long time for approval. A bank needs to carry out verifications and perform other important processes before sanctioning the loan. However, once a loan has been approved, the bank informs its client along with discussing the relevant terms and conditions. For this purpose, the bank writes a letter to the client including the following information. Deliver the Approval News with Pleasure Begin the letter by informing the client that his loan has been approved. Since it is a happy piece of news for…

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Aggressive action letter to customer for failing to make payment

Aggressive action letter to customer for failing to make payment

Dealing with your clients can get complicated when matters of payment are involved. A customer who neglects his payment needs to be contacted and reminded about his due bill. At first, you remind him politely and may extend the due date of the payment for his ease. However, your subsequent reminders become more serious. Finally, the client is given the last warning. He is informed about the drastic action that can be taken against him in case he still does not clear his dues. When an official final warning is…

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Letter to Announce the Divorce

Letter to announce the divorce

Divorce brings a big change to one’s life. People you know may eventually get news about it from word of mouth. However, it is best to make the announcement yourself. Your family and close friends deserve to receive this update directly from you instead of hearing it from someone else. In addition, you should also provide this news to other people in your circle, such as your colleagues. Not making a proper announcement may lead to gossips and rumors about you and your ex. Therefore, before people come up with…

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