Category: LETTERS

Re. Announcing Reduction in the Operation Hours of Staff Dear Customers, as you know, our country is struggling with increasing inflation and economic downfall. There is an economic shortfall not only in our country but all over the world. The situation is getting worse with every passing day. However, we, as a nation, should express our solidarity with the circumstances by expressing hope and good expectations for the future. To cater to the increased electricity rates and inflation, we have decided to limit our operation hours. We will be providing…

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Re. Proposal Letter w.r.t the Request for Proposal on [Date] Dear Client, first of all, I thank you for approaching our production house and asking for a proposal letter for the project detailed in the proposal request. We are very excited to submit this proposal letter to you and look forward to considering this proposal letter an achievement and settlement of our clientage. Our media house was built in 20XX and has been providing services of various types in the field of short script videos, short films, documentaries, TV shows,…

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Re. Suspension Letter Dear [Employee Name], It is to inform you that following an inquiry related to the safety violation and the potential hazard put by the violation, it is concluded that you have committed a policy breach which could result in a very serious outcome. Please note that we are very strict in our policies, laws, and rules, especially the rules related to a safe environment, we do not take any risks that can potentially damage the company’s property or put other employees at risk. Following this, the company…

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Re. Announcement of Annual Training Program for 2023 Dear Employees, this letter concerns the annual training program 2055 which is going to start in [month]. As per our scheduled program, the company is committed to providing necessary training and education to the employees for their personal and professional well-being and growth. It is to inform you all that the training program shall commence next month in the company’s training hall. This training shall add to your inter and intra-personal skills and will definitely make your performance efficient and better at…

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Sample #1 We feel extreme delight in letting you know the end of your probation period. You made it possible with extreme hard work and vigilance. ABC Organization congratulates you on accomplishing this period. Each step of your progress is worth mentioning as you evolved and strived hard. We have the same expectations from you as there are many milestones still to be achieved. You are a ray of hope for new hiring employees and with time you will excel in everything. I hope that you will make every possible…

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Letter #1 Respected sir, this letter is a thank you note regarding the increment in my monthly salary. It was unexpected and when I came across this, my happiness had no limits. I am honored that you considered me capable of it and rewarded me. The organization cares for its workers a lot and that’s why it has gained so much popularity. I feel proud to be a valuable part of such an esteemed company. It is a matter of great pleasure for me that I am satisfying your job…

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Sample #1 I am Steward Louis, an assistant resident officer in your corporation, writing this letter to report an unforeseen incident. This letter serves to officially report the cash I lost two days ago. I had kept it in my table’s drawer. On [mention date], I had kept it but the very next day when I needed it, it was not there. I am sure that it has been stolen by someone at the workplace when I was not in my cabin. This is not the first time that I…

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Re. Payment Settlement Letter Dear [Name of the Recipient], I am writing to inform you that I have cleared all my debts and outstanding amounts [mention the date]. I have paid the amount as a settlement of full and final payment of all the outstanding amounts as debts hanging between us. On [mention the date], I got a loan from your bank which I could not repay in the given time period. Due to the missed installments, the interest rate got higher and it became even tougher for me to…

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Subject: Excuse Letter for Unauthorized Absence from School Due to Passport Renewal Scheduled at [Date] Dear Dean, I am [Name of the student] from [mention your class and department]. I have been a regular student and am very responsible regarding my academic and non-academic activities in the school. I am writing to excuse my unauthorized absence from the school which happened due to a scheduled appointment at the Passport Office, [Mention the city or region name where the passport office is located]. I understand the school policies and I am…

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Re. For Performance Improvement Dear [Employee Name], this letter concerns an improvement in your performance and code of conduct at work. You have been working in this organization for x years and working as a [mention the designation] keeps you in an eminent position to act in a certain way that is professionally diligent, focused, and demonstrated efficiency. However, a recent discussion on the employees’ code and performance reveals that you are lagging behind in acting professionally and taking in the organizations’ rules and regulations for the code of conduct…

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Re. Engagement Letter for Legal Services for [Mention the Client’s Name] Dear [Client’s Name], this is an engagement letter to clarify and inform the scope of work and terms and conditions related to our legal services to be provided to you from [Mention the date]. Through this letter, I want to clarify the terms and conditions for what a copy of the letter shall be provided to both parties (service providers and client) for the record. According to our earlier discussion, [Mention the firm’s name], which is a renowned legal…

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Re. Promissory Note for the Payment of Tuition Fee for the Spring Semester [mention the semester number] for the Session [mention your session for the program] Dear [Name], I am [mention your name], from the [mention your semester], [mention your program and department]. I, hereby, acknowledge that I have been accommodated by the prestigious institute of [mention the name of the institute] for the semester [mention the semester]. I have been enrolled this semester on the partial payment of tuition fee and the remaining amount will be paid in installments.…

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Re. Notice for Conduct Violation and Unprofessionalism Dear [Employee’s Name], this is utterly disappointing to know about your unprofessional conduct in the office. You have been working in this office for [x] years and according to my perspective, an employee who has spent many years in an organization should know the organization’s registered policies and unregistered expectations as well. Our organization takes administrative problems and issues related to the code of conduct very seriously. An organization is known for its strong management and efficient and professional team. We carry a…

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Re. Code of Conduct Concern Notice Dear Ifra, this letter has been written on behalf of the General Manager of the organization who shows his deep concern for your bad conduct that has been reported to him several times. Our organization takes matters related to the code of conduct and personal demeanor very seriously, therefore, I request you to take this letter seriously and do the needful. It has been told that your conduct is deteriorating every day and does not comply with the needed professionalism and the company’s policies…

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Re. Security Services Proposal Letter Dear [Client’s Name], I am pleased to receive your request for a proposal letter on security services. Today, with the latest technology and modern tools for security, chances of breach of security have also increased. Breachers and intimidators have the latest and most diverse methods of causing harm and taking away people’s property and their belongings in different ways. This makes security a high-in-demand service these days. Security is needed everywhere; i.e. from a cricket ground to school and from a shopping mall to a…

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