Category: LETTERS

Companies need to revise their policies from time to time. This is done in order to deal with new issues or simply for the sake of achieving better results. On the other hand, old policies may also need to be reaffirmed at times when the management feels that employees are not following the established rules. A formal letter is then circulated among the office staff in order to officially announce any newly established or modified policies or to simply reaffirm old guidelines. This letter can be written by following pattern…

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When you close a deal with a client, thank him for doing business with you. Be it a big purchase or a small one, it is good business practice to show your gratitude to your customer for buying a product or service from you. You may thank him verbally at the time of the purchase. However, sending a formal thank you note a few days later is more professional. In addition, you can express much more through a letter as compared to a verbal statement of gratitude. This thank you…

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I am writing this cover letter as I am applying for the position of Admissions Counselor at (name of the company). I know that this post of Admissions Counselor is very important because a good admission counselor at an educational institute can be a blessing for the students. I remember during my academic career I always likes the admission counselor in my institute. I always inquired from her if she likes her job and how she feels when a student completes the 4-years of education by her help. Saying that…

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I am very thankful to you as you considered my application for the post of Administration at the (name of the institution). The institution has a very good reputation in the outside world and is known for not only its growth but also for the type of attitude the institution has with the employees. Thus, when I saw the notice online that (institution) is offering a job for the post of (vacancy) I knew I had to apply for this post. I am very confident in my abilities that I…

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When an employee receives a promotion or a salary increment, a formal letter is written to make the promotion or raise official. Discussed here are details about how to compose this letter. Congratulate the Employee Since the letter carries a great piece of news for your employee, begin by congratulating him for this milestone. Express your personal compliments or wish the employee on behalf of the whole organization. Notify about the Raise/Promotion The main purpose of the letter is to notify the employee about receiving a raise or promotion. Such…

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Letter -1 I am happy to write this cover letter because I have always dreamed of becoming an actor. After reading the advertisement in the (name of the newspaper) I was pleased to know that you are looking for some actors for a part in your film. I would love to be a part of your new film. It has been quite a while now that I have been pursuing my dream of becoming a full-time actor. Hence, to be considered for a part in your film (name of the…

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A debit note is written by a buyer and sent to a seller or supplier. It is drafted when the buyer is not happy with his purchase owing to several reasons. For instance, if his purchase consists of faulty or damaged goods, he may demand for a refund. Therefore, a debit note letter is written in order to make a claim for a refund. The following details explain how to compose this letter. State the Purpose of your Letter As in the case of most other types of official letters,…

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Letter -1 I am writing this letter for the purpose of applying for the position of Accounts Payable in (name of the company). As an accounts payable clerk in my previous place of employment i.e. (name of the company), I have an experience of (number of years). My years of experience in this profession are much more than the required conditions mentioned in the advertisement. The advertisement demanded a person to have a minimum of two years of experience to apply for this job. Thus, I think this increased experience…

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Letter -1 I am happy to apply for the post of Accounting Manager in (name of the company). I saw the advertisement in the (name of the newspaper). After reading the advertisement I knew I had to apply for this job at (name of the company) because I have always liked your company. I think your company is one of the few companies with a very good reputation. I also am aware that your company has open its new branch in (name of the place) so, I was kind of…

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When you approve the credit application of a client, the approval is followed by an official letter addressed to him. This letter informs the client about the approval and provides him with the necessary details. It is a short and precise piece of document. The letter carries a professional tone and delivers only the relevant information to the client. Mentioned below are some guidelines for composing a letter to grant an official approval for credit.  Declare the Approval with Enthusiasm The approval of credit is happy news for your client.…

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An original piece of work is mostly under copyright protection. Be it a book, a scientific paper or a piece of artwork, it cannot be reproduced or reprinted without official permission. Those who want to use such material must formally request the author or original copyright holder for permission. In turn, if the requested authorization has been granted, it is expressed through a formal letter.  Such a letter can be written using the following guidelines.  Express Humility When someone asks to use your original work as reference, it is an…

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I feel happy about applying in (name of the company). When I first saw the advertisement for the position of Account Manager in your institute I knew I had to apply. The experience of 3 years was mandatory for applying for the job, as mentioned in the description of the advertisement. Thus, I am happy to state that I have ten years of experience with me as I have served as an Account Manager in (name of the company) since (date/month/year). My letter of the experience is attached to the…

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I feel happy to apply for the position of Accounting specialist at (name of the company). I was fortunate enough to get a chance to visit the facility of (name of the company). Since then I have admired your company because I loved the environment and the professional attitude of all the employees. So, when I looked at the advertisement that your company was offering a position for Accounting specialist, I was more than just happy and was looking forward to applying as early as possible. Furthermore, the job description…

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I feel honored as I am writing this letter because I have always admired (name of the company). So, it is a moment of great pleasure for me as I am applying for the position of capstone Internship. I have accounting as a major, thus it would be a dream come true for me to get to see the accounting world in real. I have also been looking forward to applying for this position because during my education I have studied several subjects as part of my semester course. I…

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Maintaining correspondence with a client on special occasions contributes towards a healthy relationship with him. It is important to focus on your friendly relations. This, in turn, helps you strengthen your business association. Sending greetings on holidays, birthdays and anniversaries make the client feel appreciative for your consideration. It is also an effective way of strengthening your ties by making him feel special from time to time. One of such occasions to note is the anniversary of your customer’s company. Since you are also associated with this business by providing…

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