Category: LETTERS

A Company Policy Letter for not wearing PPE is a formal notice that reminds employees of the mandatory safety gear requirements and warns of the consequences for non-compliance. We have drafted a few letters for your guidance and help. Letter #1 This letter serves as an official reminder regarding the company’s strict policy on wearing personal protective equipment (PPE) while working on the factory floor. Any worker who enters the manufacturing area without the proper personal protective equipment (PPE) will be subject to a fine. Repeated violation of the policy…

A warning letter for carelessness in work is a formal notice given to an employee to address repeated mistakes or negligence that affect job performance and to urge immediate improvement. Below are various samples provided for your reference. #1 This is to bring to your attention a concern that our clients have raised regarding multiple errors found in our customer invoices generated by you. Upon investigation, we discovered numerous discrepancies in the invoices issued over the past two weeks. As a result, we are issuing an official warning regarding your…

#1 This letter serves as an official warning regarding your unprofessional handling of the XYZ project. You failed to meet essential deadlines. Additionally, you did not follow our safety SOP, resulting in minor mishaps at the construction site under your supervision. As a result, the management is disappointed at your lack of professionalism. You are hereby strictly advised to display a professional and more focused attitude towards your job responsibilities. You will be held accountable for any mishaps in the future, which may result in possible demotion or termination from…

People don’t need anyone’s permission when they want to renovate their house. However, those who are using the residential property which is in the ownership of someone else, will have to seek permission from the owner. This is where the house owner is expected to write a letter of authority. It is a formal letter that the owner of the property writes to the tenant to give him the authority to recondition the house. The landlord has to be very careful when he gives this authority to someone because not…

#1 I respectfully propose relocating our office to a new location that offers a more spacious environment. As our team grows, we need more space to accommodate everyone. Moreover, since our business is expanding, we require better storage space for our supplies. Our current office has been serving us well for the past 5 years. However, since our team has grown, there is limited space for everyone to work conveniently. We also face issues during meetings since our current office does not have a proper meeting room. Due to these…

A Grievance Letter to a Supervisor for Unresponsiveness is a formal complaint addressing a supervisor’s consistent failure to respond to concerns, requests, or communications, as reflected in the sample letters, where the employee respectfully seeks acknowledgment and timely action on previously raised issues. #1 Hello, Dear [Supervisor’s Name], I hope this message finds you well. This message is to bring to your attention the matter of constant unresponsive behavior during official hours. For the past few weeks, many employees and supervisory staff have complained that they have attempted to contact…

#1 I am writing this letter to inform you that we have observed that your recent performance has not met the expected standards, as proven by continuous complaints from both your direct manager and colleagues. It appears that you may have unintentionally or intentionally neglected your duties, resulting in falling behind on various assigned projects and tasks. Despite several verbal warnings, we have not witnessed any noticeable progress. Unfortunately, due to the ongoing issues, we feel it is necessary to elevate this matter to a more formal level. Please regard…

#1 Fails to meet job performance expectations This is concerning your biannual performance evaluation. Regretfully, you have failed to meet the job performance expectations. Your supervisor is not satisfied with your work, while the clients have also been coming up with complaints regarding your inefficiency. Consider this a formal warning about the issue. You must make an effort to bring substantial improvement to your performance. Seek your supervisor’s guidance for this purpose. We expect prompt results. On the other hand, continued poor performance might lead to your termination. We hope…

Outrageous behavior This is in response to a formal complaint lodged by one of our clients for your unethical behavior. According to the complaint, you tried to contact the client through your personal number without any official business. The management is highly disappointed in your outrageous behavior. Let us stress the seriousness of this incident. Your action may cause the company to lose one of our loyal clients. It may also downgrade our reputation and customer ratings. You are advised to go through the company’s policy regarding the conduct of…

Letter 1 I am writing to confirm my approval of the project execution plan. I have gone through the specifications and documentation for the proposed approach. I am satisfied with your plan of action. Kindly keep me updated about the progress. Inform me immediately if you encounter any issues regarding the resources. Additionally, please ensure all tasks are performed within the deadline. Thank you for your services.   #2 We are writing with regard to the project execution (details). We have received your updates, and the results are currently under review.…

Inappropriate Behavior I am writing to address a matter of utmost concern regarding your inappropriate behavior at work. It has been reported that you have displayed inappropriate conduct on several occasions with your colleague. This goes against our company’s policies and code of conduct. The recent incident reported against you occurred on (date). Your use of offensive language with your colleagues on this occasion has violated the company’s rules of behavior. You must behave according to our code of conduct and display respectful behavior towards everyone at the office. If…

#1 I am writing to express my appreciation for completing the XYZ project. Your commitment and hard work were remarkable. I am impressed by your expert way of handling the challenges that were encountered during the course of the project. You have contributed to enhancing the company’s reputation by exceeding the expectations of our clients. We look forward to seeing more of your exceptional work and achievements in the future. Keep up the commendable work. #2 I am writing to acknowledge the successful fulfillment of my order. I received the…

A Request Letter for a Certificate of Separation is a formal letter written by an employee to their former employer, requesting an official document that confirms the termination of their employment with the organization. The letter is not standard in many workplaces. However, some circumstances require this letter to be written, such as: Here are a couple of samples to help you. #1 Re: Request for Certificate of Separation Dear [Name], I hope this letter finds you well. I am writing to formally request that you grant me a certificate…

Letter #1 Please accept this letter as my resignation note, which will be effective from [mention date]. I give the credit for my success to you, who helped me incessantly to grow professionally. Without your support, I could not have excelled in the marketing field. Last month, I got a promotion on the basis of my performance and won everyone’s appreciation. I have started observing a change in the attitude of my coworkers towards me, and it is pinching me a lot. Their hostility is increasing day by day and…

#1 This letter intends to inform you about my leave from the workplace for a few days. Last night, an unfortunate incident took place, and I need to take emergency leave for this. My father had a brain hemorrhage, and two veins in his brain burst. He is hospitalized and has been kept under intense care. The next 48 hours are very critical for his life. I am with my father in the hospital, as he needs an assistant all the time. I am passing through a crucial phase of…