Category: LETTERS

1- As we discussed earlier, I am informing you about your immediate termination after the unsuccessful completion of your probationary period. My dear, it was a very hard decision to take but we own a company where each and every procedure is carried out as per modern scientific techniques and existing international standards. By doing all this, we aim to provide the best services to our clients while keeping our standards abreast of the modern technological era. You were placed in this company on a probationary period for one year…

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#1 Dear employees, it is to intimate for you that the company has revised its official timings. The new timings now are 07:00 am to 04:00 pm, effective from Monday. All employees from all the departments are advised to follow the new timings or shall be penalized as per the company policies. #2 Dear staff, we are happy to announce that the company has finally decided to comply with the request for a time change from our employees. We have changed the timings to 08:00 am to 05:00 pm for…

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A letter highlighting the permanent change in the working hours is a letter that is written by an employer of an organization. It can be addressed to the employees or the customers. In this letter, the employer informs the addressee that the working hours have been changed permanently. It also states the date from which the change will be effective as well as any other changes that come along. The employer may want to change the working hours to increase: Efficiency, Effectiveness, Resource utilization, Sales, Profitability, Customer satisfaction, etc. When…

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A building management responsibility letter is a letter that is issued by the landlord or the owner of the building/property and is addressed to the manager, who is responsible for handling and maintaining the building. It is written when the performance level of the manager is not up to the mark, and the owner is not satisfied with his work. Where this letter’s aim is to make the manager understand his mistakes, it also serves the purpose of a warning letter for him, as the owner makes the manager aware…

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When dealing with people you may come across a different set of personalities with different behaviors. Some of which might appeal to you at the very first meeting while others may be held as disregarded by you due to some unusual behavior. We as humans are said to tolerate all sets of behaviors but again disclosing the limit to which certain actions can or cannot be tolerated. In our normal routine, when we come across some unusual behavioral patterns displayed by someone, we usually talk to the respectable person personally…

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A work completion letter to the client is a letter that is written by an authoritative representative of an organization and is addressed to the client, which the organization has worked for. The purpose of the letter is to notify the client about the successful completion of his work from the organization’s side. This letter has great significance because of various reasons, such as: It serves the purpose of notification about the completed work. It can be used by the organization as a reference to demand the release of payment…

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What is a salary deduction letter? This is a letter that is sent to the staff by the company for the deduction of the salary. The deduction can be due to financial or economic crises, pandemic conditions, and massive business loss. Salary deduction letter always leads to deduction in wages. There can be several other reasons for writing the letter. For instance, the irregularity of the staff, unprofessional behavior of the employee, failing to meet the target(s), or failure to cope-up with the company’s policies. A deduction can be a…

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A property management welcome letter is written by an organization that is managing a particular property that has been sold or rented out. This letter is addressed to the new tenants or owners of the property. In this letter, the company welcomes the new residents, and make them accustomed to the new place by informing them about the available facilities as well as the rules that they have to abide by. Sometimes, when a property is sold out, the duties of the property management company become minimal. However, they are…

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An internship completion letter is a letter that is issued at the end of an internship period by the employer or manager of the candidate, who has worked for a certain time for the organization as an internee. This document is also referred to as an internship completion certificate, as it certifies the internee’s work and the acquired and inherent skills. Usually, it is not addressed to a specific addressee and is written by the employer or the internee’s manager in the organization. An internship is a work arrangement for…

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A complaint letter for intentional interference with contractual relations is a letter that can be written in different scenarios, which means the addresser and the addressee vary as per the circumstances. Few examples are: The employer is addressing and complaining to the employee for interference. The employee is addressing and complaining to the employer for not following the contractual terms. The employer is addressing and complaining to the customer or client organization for non-adherence to the mutually agreed-on clauses. The customer is addressing and complaining to the organization for non-compliance…

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#1 Re. Maintenance Issues in School’s Play Area and Library  Dear Sir, I am Diana Hart from the Department of General Administration of the school. I am writing to bring your attention to one of the biggest and significant issues of the school. The issue pertains to the maintenance problems and halts in the process of their repair. The purpose of writing to you is to get a plausible solution to the problem and get it done before the new term starts. The building of the play area and newly…

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#1 Re. Return to Work after Suspension from Office w.r.t. Order 2090-ST Dear Noah, this letter has been written with the best wishes for your health. I am writing this letter in the direction of higher authorities in the wake of suspension orders no. 8C-0 suspending Mr. Noah for a period of twelve days on the account of violent behavior and misconduct with Marketing Supervisor Mrs. Emily Dover. This letter asks Mr. Noah to get back to the work as it completes his duration of the suspension. According to the…

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Message 1 Hi (Manager/HR), I hope this email finds you in the best of your health. The reason for this email is to inform you that I would not be able to make it to work today, (mention date). This urgent leave is because I have been experiencing migraines for a few days. The doctor has asked me to take complete rest for a speedy recovery. However, I will be available to answer calls if you need my urgent help. As for today please contact (co-worker’s name) who will be handling my workload…

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1- Re. Notifying the Employees to Maintain Staff Attendance Register and Tracking the Record of Employees’ Presence and Punctuality to Reduce Attendance Muddle and Absenteeism Dear all, this letter has been written with the best wishes for your health and work. This letter has been drafted to serve as a notice to the Department of Human Resources to maintain an attendance register and track the record of the employees’ presence. Then, it is directed to inform the other staff about the attendance register so that they mark their attendances on…

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1- Re. Regretful Acknowledgement and Apology for the Disruptive and Unprofessional Behavior Dear Sir, I am writing to extend my sincere apologies and utmost regret for the violent and disruptive environment caused by me. I received your email today stating the unprofessional demeanor showed by me on 23rd April 20XX. I am sorry for the unprofessional behavior and the disruption caused by my reaction to the incident happened.  I understand the SOPs and other standard policies to work in a firm like this. I also understand the general and compliant…

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