Category: LETTERS

1. I am part of ABC welfare whose sole aim is to come forward to help those who are less privileged. It has been in service of the people for the past twelve years and has gained a lot of appreciation. Our organization is holding an auction on [mention date] to seek your support to carry out our work smoothly. To make our roup sale an actuality, we have distinctive and engrossing products at auction. We are organizing these kinds of events for many years. We have constructed a girls’…

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1 I am Smith Chore and writing this message to express my warm feelings to you for executing deliberate performance throughout the year. Your hard work is appreciated and the contributions you have made to stable the institute are beyond describable. Your endeavors in working extra hours and motivating your teammates demonstrate your professionalism as a team leader. We are privileged to have you as our part and your dedication in dealing with the affairs is appreciated. I believe that with this hard work, you will take the organization to…

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Re. Recruitment of Female Staff (Proposal) Dear Recruitment Management Team, I am [Name] from the Department of Human Resources. The letter has been penned to propose recruiting female staff for various vacant positions in different departments of the Company. To fulfill the vacant positions before the deadline ordained by the board of directors, it is essential to advertise the vacant position before [date].  However, the proposal of recruitment of female staff for the vacant position is conditioned to fill the gender gap in the Company. According to a recent report…

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The purpose of this email is to notify you that you have failed to follow the leave policy of the company. You were informed in a previous meeting that your excessive absence without permission has increased to an alarming level and this is dangerous for your own as well as your team’s performance. In XYZ Company, attendance is given much importance and we expect our employees to show compliance with all existing policies of the company. Unfortunately, it has been brought to my notice that you are continuously violating our…

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Re. Warning for Misusing Company’s Funds  Mr. [name], I am head of the department of the Accounts and Audit Service Section of the Company. The letter has been penned primarily to you and asks for the distribution of the message among other employees working in the section. I am writing this letter on behalf of Mr. [name], Operational Manager for the General Administration of the Company. The letter serves as a warning and reprimand for mishandling the Company’s funds. Please read the letter’s due message below and respond to us…

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Re. Announcement of Bonus-2022 on the Christmas Eve Dear Staff Members, I am delightedly writing to announce a bonus as a non-increment addition to your salary for December 2022. Most employees know that the Company gives a variable bonus on Christmas Eve every year as a notion and gesture of appreciation and celebratory amount for Christmas.  In 2022, the Company saw many changes in its internal and external structure. The structural changes were brought into the capacity of our Company to cater to the growing and changing dynamics and policies…

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Re. Letter of Announcement of Departure of Mr. [name], the CEO of [Name of the company] Dear All, This letter has been written to announce the departure of Mr. [name] from the company. He has been a shareholder of the company in the position of CEO to date. He served the company as an Executive Manager in 20XX and then took charge as CEO of the company. He remained CFO of the company board for three months in 20XX. The company saw a boom in investors and stakeholders. Due to personal…

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Re. Wishing Christmas and New Year to Our [name of the company] Family Dear Staff, I am delighted to announce the greatest event of the year to which everyone looks forward. This time of merriment does not only bring happiness and celebrations but gives huge relief from the daily hectic routine filled with demanding busy schedules and non-stop work. I find pleasure in sharing moments of happiness and celebrations with my [name of the company] family. We aspire to celebrate the event with our team members by throwing a Christmas…

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Re. Announcement of Mr. [name]’s Departure from the Company Dear Staff, this letter addresses the departure of Mr. [name] who has been working in the department of Planning and Development as a Communication Expert. He joined this office in 20XX and worked with tremendous hard work and sheer honesty. Recently, he went into an argument with his team leader and decided to resign. However, the company officials tried their best to intrude into this and settle the dispute. Unfortunately, the dispute did not end but hurled more negativity and arguments…

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Re. Suggestive Memo for Uniform Exemption to Part-Time Working Students Dear Manager, I am writing this letter on behalf of the head of the Directorate of Students Affairs (DSA) and the Counsel of the Regulatory Authority (CRA). I am glad to realize that our school observes strict rules and regulations to manifest discipline, good management, and a sense of responsibility in students. Schools are responsible for equipping students with good education, knowledge, and skills and for training the students to teach good manners, ethics, and regimentation of ordained rules and…

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Re. Reporting a Lost Document from the Office Dear [manager], I am at a loss to tell you that the [abc] project file has been lost from my office. I never take the office belongings to my home. Therefore, I have no doubts about forgetting it somewhere. However, my office remains open after closing time. I do not have any doubts about leaving it or losing it on my personal premises like home. There are security cameras adjusted in each office. I have asked the security personnel to check if…

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Re. Christmas Closure Letter to the Customers Dear customers, I am glad to announce the three days closure of the store. I am [name], the manager of the [name of the store]. I am here to announce the Christmas holidays during which the store shall remain closed. Christmas is on 25th December 202X, so the off days shall be 25th December 202X to 27 December 202X. We are offering three days of closure on the Market Value and Quality Assurance (MVQA) wing of the Local Government (enforcement of state orders…

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Re. Christmas Holiday Schedule for Staff (for G-4 to G-11) Dear employees, I am delighted to announce the biggest holiday season of the year. Yes, you guessed it right, I am here to announce the Christmas holidays. The company has decided to keep the office off for a period of ten days. The office shall remain closed from 23rd December 202X to 3rd January 202X. During these ten days, the office shall call you for two celebrations, i.e., Christmas and New Year’s Eve. We are glad to bring another piece…

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RE. INTRODUCTION TO THE [NAME] HOA BOARD Dear [name], I am delighted to welcome you as a member of the [name] Homeowners Association, [Area], [City]. We are always pleased to have responsible and dedicated volunteers as our members of the community. We respect and value you on the board. [name] HOA is a self-governing body and kind of organization that takes all the interests of the community. HOA works every day to maintain and facilitate a good lifestyle for all the members of the community. All the amnesties are covered…

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Re. Letter of Authorization to Use Company Car; Vehicle No. [mention the number of the vehicle] Dear [name], this letter has been written to authorize the use of the car (details of the vehicle in the following paragraph) for the under-mentioned employee. Mr. [name] has been a wonderful employee in our office, working as a marketing manager since [20xx]. He has always been found responsible, careful, diligent, and competent in whatever duty assigned. By referring to this mindfulness of his responsibilities, we authorize the use of a car for him.…

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