Clearance Letters

Naid

1- Employee clearance letter

It is stated that Mr. Meezo resigned from XYZ Corporation on November 15, 20XX. He served the organization for seven years, from April 2012 to the date of his resignation.

He handed over the office laptop and employee ID card to the HR department. The finance department has cleared all his dues, so there are no more unfulfilled obligations.

We wish him luck in his future.

2- Loan clearance letter from employer to employee

This certifies that Mr. Meezo, Assistant Manager of the R&D Department, has paid the company’s final installment of his loan debt. The loan was taken in the amount of Rs. 500,000 in 2014, to be repaid in installments annually with an interest rate of 5%. Mr. Meezo has cleared his dues by paying the principal and interest.

I am attaching copies of the payment receipts.

3- Clearance letter for resigned employee

Miss Mishal has served XYZ Company as Manager of the HR Department for four years. Her resignation will be effective on January 1, 20XX.

She has been a diligent employee, and the company benefited from her hard work during her service. In addition, Miss Mishal is honest and displays a perfect work ethic. She has not been involved in any controversy or other issues while she worked for the company.

She has received clearance from all relevant departments. XYZ has no obligation to Miss Mishal after January 1. 

4- Request for clearance letter from the bank

My name is John Doe, and my account number is [X]. I am writing to request a loan clearance certificate.

I have been a client of your bank for 6 years. I took a loan in April 2018 for $[X] to set up my business. It was to be repaid with an interest rate of 8% over 24 months. I made the full repayment within 17 months, along with the due interest. Kindly issue my loan clearance certificate.

I’m sharing all the necessary documents here. Please get in touch with me for further information.

5- Clearance letter for student

XYZ University issues clearance to Jane Doe, a final-year student in the Biosciences Department. She is clear of all obligations related to her semester fees, library books, and lab equipment.

Relevant documents, including fee payment receipts, have been enclosed.

6- Clearance letter from distributor

It is stated that XYZ Publishers has dispatched the requested books to your library. You will receive the shipment within five business days.

The invoice and checklist have been enclosed. Kindly make the remaining payment when you receive your package.

7- Store clearance letter

I am writing to inform you that we have successfully sold out the last season’s variety in all our outlets. We are now ready to receive new stock before we reopen after the Christmas holidays.

Kindly dispatch the new variety. You may contact me for further information.

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