Employee Service Suspension Letters

Letter -1

Suspension due to rude behavior

The purpose of this letter is to confirm your suspension from [DATE] to [DATE]. This shouldn’t be a new or shocking notice for you as you have been warned about it almost a month ago through a formal warning letter issued by the management.

You are exempt from any official duties during this period and requested to not use any kind of authority within the specified time span. It is because not once or twice, you have been seen and warned about your improper and unaccepted attitude towards your fellow employees’ multiple times. Out of 70 employees working in the same department as your, 57 are complainant of your rude behavior. And this continued for months even after your formal meetings on this issue with Mr. John. I personally thought that you will rectify your behavior after the last warning issued to you, but you proved me wrong.

Therefore, the company has decided to suspend you without pay for one month so that you may invest time in your behavioral management. You are requested to return to your duty on [DATE] on the same official timings. Download

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Letter -2

Suspension due to a breach of company policy

Employee Service Suspension LetterI am regretfully informing you that the company has decided to suspend you from the office on pending investigation for 15 working days exclusive of Sundays, starting from 6th June to 22nd June. This is because you have been alleged of sending the confidential password of company’s database folder to one of our former employees. This could have become a very serious and crucial matter and result in drastic consequences if we didn’t cope with the situation timely.

The company must investigate about who committed disloyalty and extreme violation of company’s rule of privacy, set for all. As your name is in the list of doubtful employees who are alleged of this crime, but you are not guilty of charge up till now. Therefore, you are suspended on pay for the mentioned time.

The company wants to investigate the case without restraints of any kind and thus demands your full corporation in this matter. You are requested to remain intact with the company during your official timings in case the inquiry team needs to investigate you for further information. Download


Letter -3

Suspension due to misconduct with manager

Employee Service Suspension LetterIt is to inform you that your misconduct with the Managing Director of [COMPANY NAME] on Wednesday eve results in your 7 days suspension from our office. I am sad and enraged while I have been reported such an unusual and inappropriate thing about a senior employee like you. You are not new to this organization and are clearly familiar with the status of our company’s business relationship with [COMPANY NAME].

With this unhappy incident that occurred, our terms with Mr. John the MD of [COMPANY NAME] are affected which I’m completely displeased with. Therefore, you are requested to send a written apology to Mr. John and report to me any proceedings in this matter.

Your service will resume on 22nd of this month on the same timings you are allotted. Kindly solve this issue and try your best to not become a part of such happenings in future. Download


Letter -4

Suspension for stealing office items

Employee Service Suspension LetterIt is to inform you that the company is facing a distinctive and serious issue from past one month. The intensity of this matter is increasing with every passing day and therefore we must take legal action to stop it. You must know that from one-month important gadgets from your respective department got missing. The printer, two laptops, and now a personal cellphone of an employee who just went out for 15 minutes have been stolen.

This is highly immoral and indecent act done by anyone in your department. Since the list which has been presented to me contains your name in dubious people, I must take the step of your suspension pending investigation.

You will be suspended on pay until further notice. If you are not guilty of this crime which I strongly hope to be true, then you shouldn’t be worried about anything. However, the company still needs time to investigate this issue and demands your corporation. Download

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