What is a recommendation letter?
A recommendation letter is written for someone who is to be recommended for a position within a company or an institution. A recommendation letter lists the qualities and skills of the potential candidate and describes specific abilities of the person which make him suitable for the job.
Who can write a recommendation letter?
A recommendation letter can be written by anyone who knows the candidate in a professional capacity for example previous employer, supervisor, teacher, co-worker, etc. It is important to choose the right person to write a letter for you as it should be someone who knows you well and will write positive qualities about you. Moreover, it is better to choose someone who has more professional experience than you.
Why is a recommendation letter needed?
Many organizations require the applicant to provide a recommendation letter from a professional to judge if he is a good fit for the job. A well-written recommendation letter can prove to be quite useful in acquiring the desired job. If the recommendation letter is to be written for a promotion, then specific skills need to be stated that will be useful in showing that the candidate is ready to move to a position of authority.
How to write a recommendation letter to promote an employee for supervision?
When a recommendation letter is written for an employee for promotion, it needs to state the qualities and skills of the candidate that make him worthy of this promotion. If the recommendation letter is general, it can be addressed as ‘To Whom It May Concern but if it is addressed to a specific person, his name should be mentioned initially. Companies sometimes have specific formats for recommendation letters so that should be kept in mind too. The letter needs to have the following things.
- Being specific in the details and keeping the job description in mind.
- Details of how you well know the candidate in personal and professional capacity
- Stating how you think the candidate is ready for a supervisor position.
- Having an overall positive tone and examples of previous work of the candidate that make him a good fit.
Example Letter:
To XYZ Employer,
Address of Employers office
Subject: Recommendation to promote Mr. XYZ for supervision:
It is my pleasure to provide this recommendation letter for Mr. [X] for promotion to a supervisor position at this company. Having worked with Mr. [X] for the past few years and closely observing his performance, I can confidently say that he is ready to transition to the supervisor position at this company. Mr. [X] has worked as a marketing professional for three years now and has been a team leader for four recent successful projects. He has natural leadership qualities and works with vigor and consistency over any task he is given.
Throughout his professional career, he has proven that he can communicate and manage other people well which are key qualities required for a supervisor role. Moreover, Mr. XYZ has empathetic qualities and has assisted several new employees with their work and checked on them regularly to see their work progress. With his qualification, leadership qualities, and work experience, I believe he can prove to be a good supervisor at this company.
Furthermore, Mr. XYZ is already aware of the company policies and work strategy I believe he would prove to be a better candidate than an outsider who is unaware of the internal working of the company which will save the time to train an external candidate. I look forward to seeing him in the position of supervisor at our company. Please feel free to get in touch if you have any further queries, thank you.
Sincerely,
Ms. [Name]
Designation:
Signature:
Date:
