A Warning Letter to Staff for Misuse of Money is a formal written notice issued by an employer or management to an employee who has improperly handled, misappropriated, or misused company funds. Usually, this letter is written to reprimand or alert an employee about a specific incident involving cash discrepancies. The particular money misuse is mentioned, and the employee is directed to correct their behavior. Here we have the samples
#1
Re. Warning for Misusing the Company’s Funds
Mr. [name],
I am the head of the department of the Company’s Accounts and Audit Service Section. I am writing this letter primarily to you and ask that you distribute it among other employees in the section. I am writing this letter on behalf of Mr. [name], the Operational Manager for the General Administration of the Company. The letter serves as a warning and reprimand for mishandling the Company’s funds. Please read the letter’s due message below and respond within a reasonable time.
The Executive Scrutiny Committee of the Board of Financial Management, administered by the Private Firms Association of America, observed that the Company’s assets had seen a considerable spike in deposits and amounts debited from its account. It has also been observed that the Company shall suffer a severe financial loss due to costly purchases and high-demand payments without considerable diligence and analysis.
The Department of Accounts and Audits is responsible for ensuring the effective financial management of the Company. All significant transactions are first permitted by the General Accounts Head Office (GAHO) of the PDFC and then followed. However, as mentioned earlier, no recent important transaction has been approved by the authority. You must write an answer to the inquiry regarding the use of funds and transactions without approval.
In case of fraudulent transactions, the Company shall notify the accounts officer, audit manager, and banking staff for further inquiry. The legal wing of the federal administration of private companies shall conduct legal investigations using all the procedures and take strict action if guilty. In case of evident fraud, the Company shall terminate the mentioned employees by holding them liable for loss penalties.
Respond to the letter within three working days.
Regards
[Name of the sender]
[Designation]
[Signature]
File -> MS Word (.docx)
Size: 132 KB
Sample #2
Re. Warning for Misusing the Company’s Money and Assets
Dear Mr. [Name],
The letter seeks an inquiry into the mishandling of the Company’s money from the account number [Mention the account number] with the title [mention the title]. This account is significant because its charge is looked after by the company’s Senior Finance Manager and his team.
The Company had [mention the total amount] in its account on [mention the exact date and month]. Afterward, no transaction history was observed; however, an amount of [mention the amount] was transacted to another unknown account.
The company’s legal advisor contemplates this as a fraudulent action. Our evaluation cell recognizes the underground transaction as a threat to the Company’s internal security system.
We demand a smooth and fair trial of the problem and an examination of the transactions without executive approval. Moreover, the charge of the Senior Financial Manager as a Senior Auditor is also withheld till further notice. You are advised to run inquisitive operations to look into this matter and come up with the required answers with their causes.
In case of non-compliance and unauthorized transactions, the Company shall call out fraud and theft charges against the Company’s Financial Management Team. Further non-compliance shall result in strict reprimanding actions or termination.
Thank you.
Regards
[Name of the sender]
[position]
[company name]
[Signature]
File -> MS Word (.docx)
Size: 98 KB
