A school absence letter for passport renewal is a letter written by a parent/guardian, or sometimes by the student, to the school administration to request permission for absence because the student needs to visit the passport office for passport application, renewal, or related official work. We have prepared a few sample letters for your reference. Please find them below.
#1
To
[The Recipient Name]
Subject: Excuse Letter for Unauthorized Absence from School Due to Passport Renewal Scheduled at [Date]
Dear Dean,
I am [Name of the Student] from [Class and Department]. I have always been a regular and responsible student in both academic and non-academic activities. I am writing to request an excuse for my absence from school, which was due to a scheduled appointment at the Passport Office in [City/Region Name].
I understand the school’s policies and am fully aware that the authorities are very strict about attendance and regularity. This is in the best interest of the students, as it helps them develop punctuality and strong time-management skills.
I was absent from school because I had to visit the passport office for the renewal process. Unfortunately, it took longer than expected as it involved several steps, including submitting documents, completing detailed forms, and obtaining the necessary certificate.
I had to visit the passport office on two consecutive days to complete different processing requirements. For your reference, I have attached the receipt and a copy of my passport renewal application as proof of my visits.
I would be grateful if you could mark my absence as an authorized leave so that my attendance record remains accurate. Thank you.
Regards,
[Name]
[Grade/Class]
[School Name]
[Date]
#2
Re. Absence from School Due to Passport Renewal
Dear [Teacher’s Name],
My attendance in [Name of the Subject] is below the required level because I recently relocated to a new area in the city, and the adjustment has been challenging. Since your class is usually scheduled first in the morning, I have unfortunately missed several sessions, which has caused my attendance percentage to fall short of the required mark.
Recently, I visited the passport office to renew my passport, which had expired for over a week. The renewal process took longer than expected, as I first submitted my documents at Counter 1, then underwent verification by the screening team, and finally attended a short interview with the manager to initiate the process.
I sincerely apologize for arriving late to school and being unable to attend your class. Throughout my time here, I have consistently performed well and shown keen interest in my studies, while also maintaining a good record in co-curricular activities. I assure you that I will be more careful in the future and will attend all classes with greater diligence and responsibility. In light of this, I kindly request to mark my absence as excused so that my academic record is not affected by low attendance. I would be truly grateful for your understanding and consideration.
Regards,
[Name]
[Grade/class]
[school name]
