Employee Vacation Request Form

Employees have to go through a proper procedure whenever they want to take a leave from work. It usually involves requesting it from their manager or employer.

A company usually has to make several arrangements before an employee goes on break so that all the tasks can be resumed without any problem due to their absence.

What is an employee break from work request form?

Usually, organizations require their workers to write an application or a request letter whenever they want time off. However, some companies make this process easy and allow their employers to fill out a form known as a request form.

Companies that use this form are usually more focused on streamlining the management of human resources in the company so that there are no problems a business faces during its regular operations. An organization is in a better position to manage the leaves of all the workers.

How does a vacation request form work?

Just like any other form, this one also collects the necessary information from the employee that he needs to provide while applying. The companies gather this information and decide which requests should be accepted and which ones should be kept aside for approval in the future.

This form is a handy tool for people who want to manage their vacation seamlessly instead of manually reading all the requests and applications of their employees and then processing them one by one.

Information to collect?

The form does not have some fixed elements, as the content may change depending on the needs and preferences of the company. Usually, every company goes with the following details, which are therefore part of every request form.

Information about the employee:

The company should know who is making the request. For this purpose, the form collects basic information about the worker, including his name, designation, name of the department, unique employee number, etc.

Vacation details:

Here, the employee is needed to give some basic information about the leave he wants. He should indicate the date on which he wants to take a leave and then the duration of the leave he is requesting through the form.


There is another empty field in the form that requires the employee to provide the reason for going on vacation. The reason is usually the person’s, and the employer is interested in knowing it because it helps them decide if the leave should be granted or not.

For example, if two employees want to go on leave and the company cannot afford to accept the leave applications of both of them, it will consider the reasons to determine who has the most genuine reason to go on a break. After that, it will be easy for the company to decide whose leave application should be approved.

Details of the leave balance:

Since taking time off from work is a basic right for every person, Due to this, there are some specific numbers of allowed leaves every worker can enjoy. So, whenever a request is made, the employee has to report the leave balance. Sometimes, having leaves in the balance makes you eligible to not work for a few days. Therefore, the form requires this information.

Additional fields:

Depending on the needs of the company, there can be some additional information you will have to provide to the company to process your request. It is very important to ensure you fill out this form appropriately because not properly providing all the details might get your request rejected by the supervisor or the HR manager.

Filling out the form is like cooperating with the company so that it can smoothly process the information. So, when you fill out the form by considering each and every field, knowing this will help the company, you show that you are a responsible person who needs to be granted the leave because you need it

Employee vacation request form

File Size: 37 KB mobile [Android+iOS]
Word (.doc)-all versions

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