Quotation Request Reply Letter

Naid

A Quotation Request Reply Letter is a formal response from a seller or service provider to a buyer’s inquiry, providing details such as prices, terms, and availability of requested goods or services. Find the templates given below

#1

Re. Response to the Quotation Request Forwarded by the Department of [Name] for Tender Number [mention the serial number as advertised]

Dear Sir,

We received your request for quotation on [date] via email from the Department of [Name], which was then forwarded to us by our Department of Planning and Development. We submitted our worksheet and a letter of interest after your company advertised the tender on [date]. The tenders were published on the social media accounts of your company, which were subsequently featured in various business newspapers.

As we understand all the terms and conditions you want to work with, we have some reservations at some points. We have a team of 26 members in the manufacturing department who are responsible for installing inverters and chillers in the buildings.

We recently completed a project with the federal government that involved the installation of 203 inverters in official buildings and institutions. We have 10 systems for delta inverter manufacturing and direct electronic systems for inverter manufacturing. Due to the enormous burden, we declined all the offers and bids.

However, it is always a great pleasure working with you. We have learned a lot from past projects with your company. We take pride in working with you. Therefore, with a one-week gap, we are now in a position to recommence manufacturing new products.

In response to your request for technical changes in the projects, we will endeavor to implement the desired changes in the manufacturing process.

We will send our contract documents via email on [date]. If you have any queries, please send them to us at [email address].

Thanks.

Regards

[Name]
[position]
[company name]
[stamp & signature]

#2

Re. Reply to the Quotation Request

Dear Manager,

We appreciate your submission of a quotation request. We feel honored to have a prestigious company like yours. It has always been a great experience working with you. Your staff and all the team leaders are highly professional and hardworking. They put in a lot of effort and add value to the project. They are equally competent and very fair in fulfilling their responsibilities.

We are reviewing the contract terms and conditions, as well as the submitted project details. We will get back to you in a few days after thoroughly analyzing the project’s terms and conditions, along with its time frame. We will also review and evaluate the project’s capacity for cost analysis. As you are aware, cost analysis is a time-consuming process; therefore, we appreciate your patience. Thank you for putting your trust and interest in us.

We will submit our quotation for tender # [serial number of the tender] as soon as possible, before the end of this weekend. For more information, please do not hesitate to call us at [phone number] or email us at [email address]. Our team will be available at [phone number] for general appointments. Thank you.

Regards Best,

[name]
[signature]

Quotation Request Reply Letter
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