Behavioral Concern Notification Letters

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A Behavioural Concern Notification Letter is a formal document issued by an organization—such as a school, workplace, or institution—to notify an individual (e.g., a student, employee, or member) about specific concerns related to their behaviour. The letter serves as a warning and is kept on record</span> for future disciplinary actions. The following letters will provide further assistance with the format and text required, should you need them.

#1

Re. Letter on Behavioral Concerns of Your Child [Name]

Dear [Parents/Guardian], I am writing to inform you of the behavioral changes in your child, who is a student in my school. I am writing to address the issues of negativity, rage, anger, and violation in his behavior. We should both examine the problem closely and support each other in resolving it promptly, so that it does not linger and become a persistent issue for the rest of his life.

[Child Name] has been demonstrating an indifferent attitude not only towards school management but also to his teacher, peers, and friends. However, he has not committed anything violent like breaking things, fighting with others, or verbal altercations. We still find him different from his usual personality. He does not participate in class much, including not answering questions and not contributing to the ongoing discussions. Moreover, he does not participate in class activities or sports, making him a distinct and isolated individual among his fellow students. He loves eating alone these days and does not talk to his friends much. I have met some of his close friends, but no one knows the cause behind his behavior.

I request that you look into this matter and prevent this negative phase in his life from lasting too long and from affecting his personality. He is one of the brightest and most charming students in our school, and I wish him a speedy recovery from whatever he is going through as soon as possible. School authorities always strive to stay in touch with students so that any issues can be identified promptly and addressed accordingly.

If you have any questions, you can speak with our counselor, who is available for observation. His contact details are given below. Feel free to discuss the matter with him. I am confident that, together with you, we can effectively treat your child and help him return to his happy phase. Thank you.

Counselor’s Name: [Name of the Counselor]

Phone: [Phone Number]
Email: [Email Address]

Sincerely,

[Name]
[School]
[Signature]

Behavioral Concern Notification Letter Sample
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#2

Re. Behavioral Concerns Notice

Dear [Name of the employee],

You have been working in this organization for more than [X] years, and I am confident that you are familiar with our policies and regulations regarding staff behavior and demeanor, not only with your supervisors but also with your coworkers and colleagues. In this letter, I would like to express my grave concerns about the unprofessional and rude behavior you have been reported to have exhibited in the office.

According to the lodged complaints against you, it is reported that you have been very unprofessional in your work assignments and projects. You ignore the tasks assigned to you and are unproductive at work. You are arriving at the office late and departing early without notifying or informing the relevant personnel.

Moreover, you have been rude and loud with your coworkers. Our company strives to maintain a positive workplace environment by emphasizing the importance of cordial relationships and professional behavior among team members. You are not permitted to engage in personal matters with anyone in a work context and must conduct yourself professionally at all times.

I warn you that if you do not correct your behavior, you will be treated with reprimanding solutions, including demotion, fine, or suspension from work. You have always been a hard-working and pleasant employee; therefore, I expect an immediate change in your behavior and hope that it will be reflected in your work ethic and focus.

Thank you.

Sincerely,

[Name]
[Designation]
[Signature]

Behavioral Concern Notification Letter Sample
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