Conduct Infraction Notice Samples

A Conduct Infraction Notice (CIN) is a formal document or notification issued to an individual when they are believed to have violated certain rules or policies governing behavior. This notice serves as a formal way of documenting the infraction and alerting the individual to the violation.

The purpose of writing this document is to address the misconduct, to ensure fairness in explaining the cause, and to maintain discipline in the organization.

The following are given samples for help and guidance.

#1

Re. Conduct Infraction Notice

Dear [Name], this letter serves as a warning and reprimand. Hence, it should be taken likewise.

I am very disappointed while writing this notice letter to you. On [date], you demonstrated the most unprofessional and unacceptable behavior in the office. The office had a big day on [date], which was spoiled due to your enraged attitude. According to your supervisor and other management officials, they have been noticing rude and disobedient behavior in you for a long time; however, you were informed many times to correct your demeanor by your supervisor.

I came to know of the entire incident that happened on that day, but I do not find anything so peculiar that can justify your violating attitude. Your performance is already much lower than our expectations. However, we have been waiting for you to revamp yourself on the track of mindfulness at work. However, behavior like the one you demonstrated is not acceptable.

Our office is very committed to a peaceful environment and an ambiance filled with positive and professional behavior. We have stringent policies to combat such issues, including suspension and even termination of the employee without further notice. Moreover, our policies include taking away all employment benefits or temporary layoffs.

We expect you to correct your behavior by rectifying the violating attitude. However, if you have a valid justification for the entire incident, you can contact my assistant [Name of the assistant] and schedule a meeting. Please pay heed to the infraction notice. Otherwise, strict actions will be taken against you that can be unpleasant for your career at [Name of the company].

Sincerely,

[Name]

[Designation]
[Company & Signature]

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Sample #2

Subject: Code of Conduct Infraction Notice w.r.t. Harassment Case Subjected to Unprofessional Treatment.

Dear [Name of the employee],

We are sending you this conduct infraction notice to warn you against the possible consequences that can come in case of further non-compliance. Infractions notices are meant to be taken seriously as they can lead to further termination, suspension, fine, or reduction in salary, including demotion, depending on the severity of the violation.

You have been seen to be in direct violation of our community policy of safety, professionalism, working ethics, and unethical speech against coworkers. According to the reported complaints and evidence submitted to the Employees’ Affairs Manager (EAM), it is evident that you committed all the above violations that are strictly prohibited on the premises of the office.

Moreover, you have been reported to smoke and drink in disguise during office hours as well, which is strictly prohibited and answered with a total infraction of the employee by termination from the respective designation.

You have been reported to be harassing your junior worker by sending text messages and personal images to her. It is unacceptable in our workplace as we, as a community, believe in inclusivity and respect in our office culture. Thus, we do not allow our employees to cross professional limits. This notice letter is a warning asking you to correct your behavior, write an explanation for the committed violation, and promise by providing an affidavit that you will never commit these violations again.

Respond to this infraction notice by explaining your violation. In case of further non-compliance, the company can terminate you without notice and without retirement benefits. Thank you.

Regards,

[Name]
[Position]
[Company Name]