Notice of Concern Regarding Conduct

A Notice of Concern Regarding Conduct is a formal communication that addresses and documents specific behavioral issues. We have provided two sample letters to guide how such concerns can be appropriately and professionally conveyed.

#1

Date: [Insert Date]
To: [Employee/Student Name]
From: [Your Name/Position]
Subject: Code of Conduct Concern Notice

Dear [Name],

Dear Ifra, This letter has been written on behalf of the organization’s General Manager, who expresses his deep concern for your bad conduct, which has been reported to him several times. Our organization takes matters related to the code of conduct and personal demeanor very seriously. Therefore, I request that you take this letter seriously and do what is necessary.

It has been said that your conduct is deteriorating daily and does not comply with the needed professionalism and company policies and rules. We try our best and appreciate fostering a positive work environment and a friendly yet professional attitude. We understand that a workplace is not only where an employee can come to work and earn money; for us, a workplace should teach professionalism and play a positive role in personal and professional growth.

Recently, we launched a program that includes a monthly employee report. We ask department heads and supervisors to closely observe the employees’ conduct and submit a monthly report to the general manager. We believe that positive conduct and nice behavior help build a productive and collaborative environment, which is key to success.

If you have any problems with the workplace environment or can justify your behavior, you are welcome to explain and clarify in the office of the HR Manager on the 3rd floor. You can also write to me directly to explain at [mention email address].

We expect an immediate response and improvement in your behavior. We hope you will understand that, otherwise, concerned authorities can take disciplinary actions against you that can cause you inconvenience.

Thank you!

Sincerely,

MS Word (.docx) File -145 KB

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Sample #2

Re. Concern for Conduct Notice Letter

Dear [Employee Name],

This letter is in response to concerns over your conduct, which is reported to be poor and not up to the mark of the required attitude at the workplace. We have a set of rules and regulations that deal with the required professional conduct at the office.

Our company stresses the importance of a professional attitude, as an attitude decides your future and work capabilities. Our organization is committed to creating a positive and productive work environment that can enhance and polish your skills and allow you to grow and nourish. We want our employees to excel in their communication skills and professional demeanor.

Although much emphasis has been placed on the proper conduct, we are still concerned about your conduct. According to the previous month’s employment report, your supervisor realizes that you need an appropriate and professional mindset to work, and training on professionalism needs to be given.

However, the company’s limited resources do not allow us to launch training programs to correct attitude and conduct. We believe you can work on yourself if you realize the loophole. We are ready to help you and want you to work hard on your conduct.

Your improvement will yield results in projects and office tasks and impact your other aspects of life. Please discuss the matter with the HR Assistant, who will guide you further.

We expect a good deal of improvement in your behavior. We believe you will not disappoint us and will do everything to correct it.

Thank you!

Regards.