Sample -1
Re. Change in Payroll Frequency
Dear Employees, this letter is penned to inform all the employees about recent changes in the payroll structure and its frequency. The changes have been made by the [NAME OF THE TREASURY MANAGER] from the Department of [NAME]. The reason for the payroll change is the change in tax implementation by the government with the implementation of a new fiscal budget for the year 20XX-20XX. Payroll change has been made on the account of another reason i.e., the change of principal organization.
The Department of [NAME] has made a few changes in the amount and other benefits of the employees working from 20XX. The reason behind specifying the employees’ duration is to confirm that the change does not bring any negative impacts on the fresh employees. Most of the recent adjustments and joining are done with the payroll structure of the latest pattern. The changes are done with the [SPECIFY CADRE] only and therefore, a rejoinder for the [CADRE] has been structured.
The payroll change is due to the tax and potential internal changes in the company’s internal financial structure. The payroll change includes a charge of [X PERCENT] tax on the next paychecks and a reduction in the fuel charges by [X PERCENT]. The employees who are not taking the fuel charges would be charged with the same percentage of deduction from the salary in the wake of pick and drop service.
You can interact with Human Resource Management in case of any confusion. If you need to get clarified about the payroll change, please have a look at the enclosed rejoinders. Thank you.
Regards
[NAME]
[DESIGNATION]
[COMPANY]
2-
Re. Change in the Payroll by the Department of [NAME]
Dear All,
This letter serves as a notification to inform the employees of the recent changes in the payroll of the company. There have been a few changes related to the date, paychecks, banking, and a reduction in the amount to be paid as tax. The said changes have taken the approval from FRLP [SPECIFY THE LEGAL BODY] so that no illegal activity is to be speculated. Change in the payroll is done with great care and extensive management and collaboration of various departments, therefore, any kind of error or omission must be informed to the Human Resource Management.
The changes brought by the [PRINCIPAL BODY] and thus, it is unavoidable to no to do any alterations in the payroll of the company. First, we wish to announce the change in the date of the salary payment. According to the new policy, salaries shall be deposited in the accounts of the employees on the 5th of every month no matter the day of the week.
Secondly, no paychecks will be issued to the employees personally, rather, salary will be deposited in the respective official bank accounts of the employees. For that, each employee should have an official account in [SPECIFY THE BANK]. Bank accounts other than the mentioned bank shall not be accepted.
Another unpleasant change is the reduction of [X] percent of the total sum of gross salary from the payment for the tax payment. Increments and bonuses shall be treated as before without going through any change.
We have taken legal approvals for this purpose (copies enclosed). The change shall be effective from [dd-mm-yyyy]. In case of any query dial [PHONE NO.] or write at [EMAIL]. Thank you for your constant cooperation.
Regards
[NAME]
[DESIGNATION]
[COMPANY]
