Daily Fuel Consumption Report Letter

A Daily Fuel Consumption Report Letter is a formal communication that outlines the amount of fuel used within a day, typically for vehicles, machinery, or operations, to help monitor usage and manage fuel efficiency. We are here to help you write with two sample letters.

#1

Subject: Daily Fuel Consumption Report for [ABC]

Dear Sir,

This letter serves as a report letter. Regarding the subject mentioned above, I am writing to put into your kind consideration that the fuel consumed on [date] is [X] liters.

On [date], three consignments were sent to [Name of the city], and five consignments were sent to [Name of the town]. A list of the consignments is given below:

Furnished apparel for office (reference ID. 675); sent to [name the company]
Local color thought dummies for apparel store (Reference ID 3120); sent to [Name of the company]
Finished Items and Internal Designing Items (Reference ID. 9202193); sent to [Name of the company]

The company was to pay for three of the total consignments’ transportation fuel according to the conditions mentioned in their respective contracts. Their respective companies, not ours, shall pay for the other consignments’ fuel.

Extra care was taken while calculating the cost of the fuel consumed, which is USD [X]. The amount has been deducted from the company’s account by the system automation provided by the company’s finance management chief executive.

I have tried calculating every consumption aspect; however, errors and omissions are expected. Please let me know if I have to provide more details. The data has been saved for the weekly, monthly, and yearly fuel consumption calculations.

Please find the exact calculation analysis attached as an Excel Sheet file, duly signed by the General Finance Manager. Thank you.

Truly,

[Name]
[Designation]
[Signature]

Format: MS Word (.docx) Size: 185 KB

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Sample #2

Re. Reporting Daily Fuel Consumption: Employee Edition

Dear Madam,

This letter has been written to report daily fuel consumption on the employees’ services for the date [mention the date]. The employees’ services include picking up and dropping off the employees for official visits and meetings. The consumption also consists of the pick-and-drop service for the employees whose pick-and-drop services have been included in the appointment.

Ten employees commuted on [date] for different purposes. They visited sites and attended meetings at various points. The total distance covered on the date is [xx] miles. Three out of ten employees received the regular pick-and-drop service from their doorstep, which consumed [X] liters of petrol.

One of the company’s regular clients was taken to the site area, which is under construction, to scrutinize and observe the process of providing civil engineering services, which consumed almost [xx] liters of petrol.

Moreover, the company’s labor truck transported 25 laymen to the construction site area, along with bricks and cement bags, consuming more than [x] liters of petrol.

The total fuel consumed is [xxx] liter for the date, costing USD [X]. Payment has been made by check and duly signed by the chief executive, Mr. [name], who is in charge of the financial assistance. Please find the spreadsheet containing the calculated fuel consumption and a copy of the check payment for the fuel.

Kindly send back this letter to me by signing and approving the daily report on fuel consumption. Thank you.

If you have any queries, please call.

Regards,

[Name]
[Designation]
[Signature]
[Date]