Lost Item Report Letter to Manager

A Lost Item Report Letter to a Manager is a formal letter used by an employee or customer to report a missing item, providing details of the loss and requesting assistance or investigation. Get the samples given below

#1

Re. Reporting a Lost Document from the Office

Dear [manager], I regret to inform you that the [abc] project file has been misplaced from my office. I never take the office belongings home. Therefore, I do not doubt that I will forget it somewhere. However, my office remains open after closing time. I do not have any doubts about leaving it or losing it on my premises, like my home.

Security cameras are installed in each office. I have asked the security personnel to investigate whether someone has stolen the file. I have requested that the security department review all security camera recordings from [date] at [time] to [date] at [time]. I have also sent an email to the department head to seek permission to search files through the company’s security system.

Sir, I always put each file and paper on my desk. I have been working here since 20XX. Nothing has ever been lost from my office. I am surprised at the loss and cannot explain how embarrassed I am. Sir, on [date], we have to submit the file. Please ask the relevant team to make another file. I understand that the task is tiresome, but if the company could compensate them for the extra work, I hope it can be completed in two days.

I request your assistance with this matter; otherwise, the project and contract will not be signed. It is in the best interest of the company to unite and work together to restore the loss. I shall be incredibly thankful to you.

Regards

[name]
[signature]

Sample #2

Re. Reporting Loss of a File from the Office Computer

Dear Manager,

I am writing to inform you about the loss of an important file. The file has all the essential data compiled and organized by our team of content heads and marketing assistants. The data and file are related to the construction project of [name the client company].

We look forward to meeting with them tomorrow, where their team will discuss and review the file.

I stored the file in three sections to prevent any future issues. The file was also stored on a USB flash, which was connected to the computer. The computer flashed a light and turned off suddenly. After that, the computer could not be turned on by the IT professionals. According to IT department employees, they suspect that the computer cache has been corrupted. Due to the electric shock within the system, it also erased all the data in the USB flash connected to the computer.

I have asked all the teammates to restore the file. They are trying to fix it, but so far, no progress has been made. I request that you inform the clients and ask them for an extension. We should also extend the meeting date so that the file can be restored or another file with all the relevant data can be organized.

I shall be very grateful to you for this favor.

Thanks.

[name]
[office]
[Company]