Reprimand Letter for Unprofessionalism at Workplace

A Reprimand Letter for Unprofessionalism is a formal document issued to address and correct an employee’s inappropriate behavior or conduct in the workplace. Below are two sample letters provided for reference.

#1

Date: [Insert Date]

To: [Employee’s Full Name]
Position: [Employee’s Position]
Department: [Employee’s Department]

Subject: Reprimand Letter for [XYZ] at workplace dated [DATE

This letter concerns your unprofessional behavior and serves as a reprimand. We have looked at your unprofessional behavior for several weeks and await your self-correction. However, this letter is a reprimand and should be considered a serious potential to damage your work life and image as an employee.

We have often reported that your behavior has been rude and unprofessional, not only towards your colleagues and office staff but also our clients and customers. Moreover, you use abusive language in the office lounge, crack inappropriate jokes and statements toward your female coworkers, and do not focus on the tasks and assignments given to you. Also, you have been irregular at work and have not observed punctuality and office timings.

Please be informed that such actions are not acceptable, and we do not tolerate such an unprofessional attitude. We have strict policies to address such issues, which, according to our bylaws, can potentially terminate the employee’s employment. Our organization has a good reputation for having a professional and efficient team.

Having said all this, we encourage you to work on yourself and be professional and focused at your work. I have attached a copy of the office bylaws related to unprofessional behavior. Please read them and correct your behavior. In case of non-compliance, we will take further action against you, which can be a demotion, suspension, or permanent termination from your position.

If you have questions regarding this letter, write to me at [email address]. We expect that this letter will inspire a positive change in your behavior.

Thank you.

Truly,

[Name]
[Designation]
[Company Name]

Reprimand Letter for Unprofessionalism at Workplace

MS Word File -145 KB

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Sample #2

Date: [Insert Date]

To: [Employee’s Full Name]
Position: [Employee’s Position]
Department: [Employee’s Department]

Re. Letter of Reprimand Seeking Change in Unprofessional Behavior

Dear [Employee Name],

I have received employee reports from the supervisors of all departments. I regret to learn that your supervisor is not satisfied with your conduct and performance at the workplace. According to the report, you are non-serious about office policies and laws made to carry out certain conduct within the office premises.

Our office values and emphasizes an employee’s personal demeanor and conduct. We believe employees should behave appropriately with colleagues and coworkers, be diligent in their tasks and assignments, and be professional, dedicated, and hardworking.

I have been informed that you have been demonstrating unprofessional conduct in the office, including being loud in the office, being inappropriately friendly, complimenting female coworkers with inappropriate remarks, not focusing on the given projects or assignments, getting rude to clients with concerns and questions, and not following office timings.

We encourage you to correct your behavior immediately. We will observe your demeanor in the office closely, and if we find no improvement, you will be permanently terminated. If you did not comply with the office rules and did not take this letter seriously, it can cause unpleasant outcomes for you. We do not want you to damage your reputation and the organization’s image. If you have concerns or think this letter of reprimand is unjustified, visit my office today from [time] to [time].

Thank you.

Sincerely,

[Name]
[Position]
[Department]
[Company Name & Signature]