Request Letter for Replacement of Equipment

I hereby submit my formal request to replace the equipment. I purchased this equipment from your outlet on [date]. Now I need to replace it immediately. The reason behind my request is dead I am working in an office with a lot of technological advancements.

The equipment I bought from your outlet has been declared as obsolete whereas all the employees in my office are using modern and up-to-date equipment. There is heavy usage of this equipment in the office whereas the cost of its maintenance and repair is very high. It causes extra charges which are not good economically.

Due to a lot of wearing and tearing, its surface has been damaged which has resulted in low productivity and an increased cost of production. Moreover, it produces a lot of noise while being used and it diverts the attention of employees when they are working. This product cannot be used anymore because of its inefficiency to meet all the demands of my business.

Working in an office with such outdated equipment is not useful for the business. My office is located at a famous place which is visited by a large number of people from all over the country. Due to this heavy influx of our customers, we need equipment with many features provided within the same body. Therefore, we want to replace our existing equipment with an updated one.

Keeping in view the above-mentioned reasons, I request you to replace my existing equipment with a newer and updated one as soon as possible. I would appreciate it if you get it done within a week. Please send my requested equipment after proper checking along with the warranty certificate to my office address.

I am looking forward to hearing from you soon.

Yours sincerely

(Letter -2)

Subject: Request for Replacement of [X] Equipment

Dear Manager,

I hope you will be fine. My name is Johnson, assistant manager of zenith, Dubai branch. I would like to forward my formal request to replace the existing equipment with an updated one. I would like to draw your attention to the meat processing unit. This equipment is meant for sorting, grading, piece making, and mincing meat. Due to intensive usage, the equipment has undergone a lot of wearing and tearing and therefore, it needs to be replaced as soon as possible.

This is worth mentioning that if we do not upgrade or replace our equipment, it will be a dress for our business because working on outdated and damaged equipment can affect the whole production process in a bad way. In this way, there is a danger that we would be lacking far behind our competitors in terms of productivity.

I have calculated the total amount that is expected to be spent on its repair or replacement. It would require 6000 US dollars for its repair and maintenance. On the other hand, we can purchase the new equipment for just 8500 dollars.

I would suggest you replace this equipment completely. It would be beneficial for us both in terms of economy and productivity. Now the choice is yours but I want to request that whatever you want to do, do it as soon as possible.

I am writing this letter on behalf of all the employees. Your Swift decision in this regard will be highly appreciated. This would not be a good choice to waste a lot of time detecting the problem and then fixing it. It becomes more important when you are working among the big competitors in the market.

All the required documents are attached to this request letter for your prompt action. We are waiting anxiously for the processing of our request because all the work has been slowed down due to this problem. On the other hand, it is causing a lot of inconvenience for the workers.

We are waiting for a positive response from your side.

Yours sincerely.

Request Letter for Replacement of Equipment

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