Re. Suspension Letter
Dear [Employee Name], It is to inform you that following an inquiry related to the safety violation and the potential hazard put by the violation, it is concluded that you have committed a policy breach which could result in a very serious outcome.
Please note that we are very strict in our policies, laws, and rules, especially the rules related to a safe environment, we do not take any risks that can potentially damage the company’s property or put other employees at risk.
Following this, the company administration has decided to take firm decisions in this regard so that such an action can never happen again. Following the company’s policy, you have been suspended from your designation and work for two weeks effective immediately.
The action took place after the inquiry committee decided who had investigated the matter with the help of witnesses and CCTVs cameras. During your suspension period, you will not be allowed to enter the company’s area and will not contact any of the employees in person. Moreover, you will not get any salary or other benefits during these days. However, your health insurance and security will stay intact and will not be impacted by the suspension.
We expect that this suspension will make you realize the grave act of negligence you took. You have a chance to correct your mistakes and rethink what could be done. You can get back to work on [date], meanwhile, during your suspension, Mr. [Name], the [Designation], will look after your pending assignments or projects if any.
If you have any questions, ask without any hesitation or contact your coordinator in this regard. Thank you.
Subject: Suspension Letter Followed by the Indulgence in Breach of Company’s Safety Policy
I am regretful to inform you that you have been suspended from your work immediately. You are not allowed to use office property, parking lot, parking card, office car, or meet any employee in person during these days. Moreover, you are not allowed to contribute to any company-related project. All of your projects will be taken over by the supervisor of your department. Please hand him over all the relevant files and data immediately.
The decision comes in the pursuance of your active contributions and apparently intentional indulgence and negligence in breaching the company’s safety protocols. Our company takes pride in devoting a lot of energy and policy-making to the health and safety of the employees.
Hence, your actions though proved to be fun, have caused potential damage to the company’s infrastructure and the safety of the employees, you have been suspended as an act of reprimanding. Please take this time to realize the gravity of the act you committed.
Remember, repeating any such action will leave you with direct termination with no prior notice and benefits. You should comply with the company’s rules and policy of security and safety.
Return to work on [date] and take this time to nourish yourself professionally. If any queries, email me at [email address]. Thank you.