Letter to Employee for Behaving Badly

Your attitude shapes your personality. It is not good to display a noncorrective attitude when working in an organization. Correct behavior is needed at the proper place. We should all look within ourselves for mistakes in our attitude and correct them at the right time. Whether you are amongst friends gathering or working in any organization, you need to have your attitude in line with the organization’s rules, as displaying a noncorrective attitude will create a problem for you as an employee.

Attitudes that move in opposite directions as required are certainly not tolerated in organizations, as they can disrupt the smooth working of the organization. As human beings, we can display behaviors that are not acceptable.

At one time, someone may not point us out, but at another moment, our behavior may provoke the other person to notice us and take serious action against us. So it is always better to mind your words and your actions. As they say, actions speak louder than words.

One must be clear about what one intends to say to another person and careful about how one does it. Sometimes, you intend to tell a good thing, but how you do so proves to be a disaster, so correlating your body language with your words is essential.

Sample letters

#1

We regret to inform you that management was disappointed by your unprofessional behavior during the XYZ project meeting. On the 14th of April, during the team meeting, you broke our company’s code of conduct by displaying a lack of patience and respect towards your fellow team members. Your aggressive tone and use of inappropriate language are unacceptable.

Please consider this an official warning. If such behavior is displayed again, we must take disciplinary action. You are, therefore, advised to manage your anger and treat your colleagues with respect. You may contact the HR for counselling.

Thank you for your attention to this matter.

#2

This letter is a formal warning regarding your inappropriate behavior with our client, XYZ, on March 10th. As per the client’s complaint, you responded to her query rudely and failed to provide the necessary support. This behavior is unacceptable and violates our policy regarding customer service standards.

You are, therefore, strongly advised to exercise the utmost professionalism during client interactions. Future client complaints will not be tolerated, resulting in a possible disciplinary action against you.

Please take this warning seriously and treat all clients with respect, courtesy, and patience in the future.

#3

Mr. John.
COO
[ABC COMPANY], London.

Mr. Green
Manager accounts
[ABC COMPANY], London.

Dated: 16^th December,20XX

Subject: Concerning the bad behavior

Dear Mr. Green,

Your persistent behavior of talking to everyone rudely has become a noticeable problem for all of us. You had been displaying a series of events in which it was observed that you do not positively talk to your colleagues whenever a problem or delay arises in work submission.

Earlier, you screamed at your assistant for failing to submit the report, and a week after that, you non-cooperatively dealt with Mr. James of the HR department when he asked you to file the documents needed to complete your file. Green, this behavior of yours is disturbing and will not be tolerated.

Green, you have become habituated to treating everyone rudely, which is not good. You must correct yourself, or strict action will be taken against you.

You are a perfect company employee, as this is easily reflected in your work. However, your attitude affects your performance and the organization as a whole.

Through this letter, I intend to inform you that your behavior is certainly not tolerable for us, and continuing this behavior would lead to serious action against you.

I hope that I have made myself clear. I wish to see a positive change in you.

Yours sincerely,

Mr. John
COO
ABC.