Category: LETTERS

1. I am part of ABC welfare whose sole aim is to come forward to help those who are less privileged. It has been in service of the people for the past twelve years and has gained a lot of appreciation. Our organization is holding an auction on [mention date] to seek your support to carry out our work smoothly. To make our roup sale an actuality, we have distinctive and engrossing products at auction. We are organizing these kinds of events for many years. We have constructed a girls’…

1 I am Smith Chore and writing this message to express my warm feelings to you for executing deliberate performance throughout the year. Your hard work is appreciated and the contributions you have made to stable the institute are beyond describable. Your endeavors in working extra hours and motivating your teammates demonstrate your professionalism as a team leader. We are privileged to have you as our part and your dedication in dealing with the affairs is appreciated. I believe that with this hard work, you will take the organization to…

A Female Staff Recruitment Proposal Letter is a formal document written to propose the hiring or recruitment of female staff members in an organization. It outlines the purpose, rationale, benefits, and possibly the logistics of recruiting women into specific roles. The need for this letter arises in workplaces where female workers have special roles and responsibilities. These workplaces include educational institutions, NGOs, and organizations promoting gender equality. The following letters will be helpful if you need one. #1 Ayesha Malik Human Resources Officer SilverLine Logistics Pvt. Ltd. Karachi, Pakistan  20 June 2025  Mr.…

The purpose of this email is to notify you that you have failed to follow the leave policy of the company. You were informed in a previous meeting that your excessive absence without permission has increased to an alarming level and this is dangerous for your own as well as your team’s performance. In XYZ Company, attendance is given much importance and we expect our employees to show compliance with all existing policies of the company. Unfortunately, it has been brought to my notice that you are continuously violating our…

A Warning Letter to Staff for Misuse of Money is a formal written notice issued by an employer or management to an employee who has improperly handled, misappropriated, or misused company funds. Usually, this letter is written to reprimand or alert an employee about a specific incident involving cash discrepancies. The particular money misuse is mentioned, and the employee is directed to correct their behavior. Here we have the samples #1 Re. Warning for Misusing the Company’s Funds  Mr. [name], I am the head of the department of the Company’s…

A Christmas Bonus Announcement Letter is a formal communication issued by an employer or HR department to notify employees about the issuance of a Christmas bonus. This letter reflects gratitude from management and details the amount. Find the following letters as a sample or guide if you want to write one. #1 We are pleased to announce this year’s Christmas bonus. By December 5th, all employees will receive a bonus equivalent to one month’s salary. This is a reward for everyone’s dedication and hard work all year round. We encourage…

An Executive Departure Announcement Letter is a formal communication issued by a company to inform employees, stakeholders, clients, or the public about the resignation, retirement, or termination of a high-level executive (such as a CEO, CFO, or Director). The letter is not common, as executive terminations do not frequently occur. In case you need a sample so that you can draft a good one for yourself, you can view the following samples. #1 [Company Letterhead or Logo][Company Name][Company Address][City, State, ZIP Code][Phone Number] | [Email] | [Website] Date: June 19,…

A Lost Item Report Letter to a Manager is a formal letter used by an employee or customer to report a missing item, providing details of the loss and requesting assistance or investigation. Get the samples given below #1 Re. Reporting a Lost Document from the Office Dear [manager], I regret to inform you that the [abc] project file has been misplaced from my office. I never take the office belongings home. Therefore, I do not doubt that I will forget it somewhere. However, my office remains open after closing…

A Christmas Holiday Schedule Letter to Staff is a formal or semi-formal communication sent by an organisation’s management to inform employees about the office schedule during the Christmas holiday season. The letter usually includes dates bracketed [the start and end of the holidays], reduced work or closure hours, completing essential tasks/projects, and holiday greetings. The following are a couple of samples that can be used if required. #1 Re. Christmas Holiday Schedule for Staff (for G-4 to G-11) Dear staff, I am delighted to announce the biggest holiday season of…

An Authorization Letter to Use Company Car is a formal document that grants an employee or individual permission to drive and use a company-owned vehicle for official or designated purposes. Find examples below #1 Re. Letter of Authorization to Use Company Car; Vehicle No. [mention the number of the vehicle] Dear [name], This letter is written to authorize the use of the car (details of the vehicle are provided in the following paragraph) for the under-mentioned employee. Employee Name: [Insert Employee Name]Designation: [Designation] Mr. [name] has been an excellent employee…

A Quotation Request Reply Letter is a formal response from a seller or service provider to a buyer’s inquiry, providing details such as prices, terms, and availability of requested goods or services. Find the templates given below #1 Re. Response to the Quotation Request Forwarded by the Department of [Name] for Tender Number [mention the serial number as advertised] Dear Sir, We received your request for quotation on [date] via email from the Department of [Name], which was then forwarded to us by our Department of Planning and Development. We…

Shop Experience It is to certify that Miss Jane Doe has worked as Assistant Buyer at our prestigious store, ABC Apparel, from March 202X to October 202X. She is a dedicated individual with a serious attitude toward her job. Miss Doe possesses impressive interpersonal skills. At the same time, her friendly nature and convincing style have helped her gain loyal customers. During her 2 years with us, she has been dealing with clients who belong to the upper class. She has always demonstrated respectful behavior and sophisticated mannerism appropriate for…

I hope you will be fine. My name is Watson, and I am a student in 9th grade at your school. Yesterday, I was informed by my class teacher that I have been suspended from school for 20 days on account of violating the disciplinary policy of the school. I know I am wrong and liable to be punished but still, I wish to appeal against my suspension. I am ashamed of my actions and take full responsibility for what was done by me. On [date], I was playing with…

My name is Andrew, and I am a student in 9th grade at this school. This is to inform you through this letter that I need to take my twenty days off from school due to extensive traveling. My family has planned to visit famous hilly areas located in various parts of the world including Pakistan, India, China, and Africa. It requires a lot of traveling and we are expected to return within twenty days. Due to this reason, I will not be able to attend the classes. Therefore, it…

My name is Johnson, and I am working as a marketing officer in your company since 2002. I am sincerely apologizing for being late from the office on [date]. I can understand the inconvenience you have faced due to my late coming on a very important day of the meeting. It was realized to me later that we were on the verge of losing a very important project. I admit my fault with deep regret but at the same time, I want to let you know that I did not…