Category: LETTERS

An Executive Departure Announcement Letter is a formal communication issued by a company to inform employees, stakeholders, clients, or the public about the resignation, retirement, or termination of a high-level executive (such as a CEO, CFO, or Director). The letter is not common, as executive terminations do not frequently occur. In case you need a sample so that you can draft a good one for yourself, you can view the following samples. #1 [Company Letterhead or Logo][Company Name][Company Address][City, State, ZIP Code][Phone Number] | [Email] | [Website] Date: June 19,…

A Lost Item Report Letter to a Manager is a formal letter used by an employee or customer to report a missing item, providing details of the loss and requesting assistance or investigation. Get the samples given below #1 Re. Reporting a Lost Document from the Office Dear [manager], I regret to inform you that the [abc] project file has been misplaced from my office. I never take the office belongings home. Therefore, I do not doubt that I will forget it somewhere. However, my office remains open after closing…

A “We Will Be Closed on Christmas” Letter is a short, formal announcement issued by a business, organization, or institution to inform customers, clients, employees, or the general public that it will not be operating on Christmas Day (usually December 25) due to the holiday. Here are samples for help. #1 Re. Christmas Closure Letter to the Customers Dear customers, I am glad to announce the three-day closure of the store. I am [name], the manager of the [name of the store]. I am here to announce the Christmas holidays…

A Christmas Holiday Schedule Letter to Staff is a formal or semi-formal communication sent by an organisation’s management to inform employees about the office schedule during the Christmas holiday season. The letter usually includes dates bracketed [the start and end of the holidays], reduced work or closure hours, completing essential tasks/projects, and holiday greetings. The following are a couple of samples that can be used if required. #1 Re. Christmas Holiday Schedule for Staff (for G-4 to G-11) Dear staff, I am delighted to announce the biggest holiday season of…

An HOA Board Introduction Letter is a formal letter sent by a Homeowners Association (HOA) to introduce newly elected or appointed members of the HOA board to the community residents. The purpose is to inform homeowners about the leadership changes, share board members’ roles, and foster transparency and trust within the community. The following letters are good to take help and draft a good one for you. #1 [Your HOA Name][Address or PO Box][City, State, ZIP Code]Phone: [HOA Phone Number]Email: [HOA Email Address]Website: [HOA Website URL] Date: July 2, 2025…

An Authorization Letter to Use Company Car is a formal document that grants an employee or individual permission to drive and use a company-owned vehicle for official or designated purposes. Find examples below #1 Re. Letter of Authorization to Use Company Car; Vehicle No. [mention the number of the vehicle] Dear [name], This letter is written to authorize the use of the car (details of the vehicle are provided in the following paragraph) for the under-mentioned employee. Employee Name: [Insert Employee Name]Designation: [Designation] Mr. [name] has been an excellent employee…

A Quotation Request Reply Letter is a formal response from a seller or service provider to a buyer’s inquiry, providing details such as prices, terms, and availability of requested goods or services. Find the templates given below #1 Re. Response to the Quotation Request Forwarded by the Department of [Name] for Tender Number [mention the serial number as advertised] Dear Sir, We received your request for quotation on [date] via email from the Department of [Name], which was then forwarded to us by our Department of Planning and Development. We…

Shop Experience It is to certify that Miss Jane Doe has worked as Assistant Buyer at our prestigious store, ABC Apparel, from March 202X to October 202X. She is a dedicated individual with a serious attitude toward her job. Miss Doe possesses impressive interpersonal skills. At the same time, her friendly nature and convincing style have helped her gain loyal customers. During her 2 years with us, she has been dealing with clients who belong to the upper class. She has always demonstrated respectful behavior and sophisticated mannerism appropriate for…

I hope you will be fine. My name is Watson, and I am a student in 9th grade at your school. Yesterday, I was informed by my class teacher that I have been suspended from school for 20 days on account of violating the disciplinary policy of the school. I know I am wrong and liable to be punished but still, I wish to appeal against my suspension. I am ashamed of my actions and take full responsibility for what was done by me. On [date], I was playing with…

My name is Andrew, and I am a student in 9th grade at this school. This is to inform you through this letter that I need to take my twenty days off from school due to extensive traveling. My family has planned to visit famous hilly areas located in various parts of the world including Pakistan, India, China, and Africa. It requires a lot of traveling and we are expected to return within twenty days. Due to this reason, I will not be able to attend the classes. Therefore, it…

My name is Johnson, and I am working as a marketing officer in your company since 2002. I am sincerely apologizing for being late from the office on [date]. I can understand the inconvenience you have faced due to my late coming on a very important day of the meeting. It was realized to me later that we were on the verge of losing a very important project. I admit my fault with deep regret but at the same time, I want to let you know that I did not…

I want to draw your attention towards a serious issue which has gone beyond my control. Almost every employee in the office has suffered due to the offensive behaviour of Mr Lee who is working as an accounts assistant in this company. Despite issuing him several verbal warnings, he has failed to meet our desired standard of behaviour at the workplace. Earlier, I tried by myself to resolve the matter and issued him reprimand letters on three different occasions for violating the company’s disciplinary policy. I was expecting him to…

I am reminding you through this letter that you have not been submitting the school fee for your child for the last two months. According to our fee clerk, a sum of US$1000 must be paid by you in lieu of the school tuition fee. We are reminding you for the second time, but no response is being shown from your side. Now, the deadline for depositing the fee has been fixed as [date] and you are requested to clear the outstanding fee dues without waiting for the last date.…

Yesterday, when I reached the office, I was handed over a letter and informed about the imposition of a one-day salary deduction penalty for being late. It made me sad because I am being penalized for the first time without issuing any warning letter. I humbly request you not to deduct my salary for the said reason because I got late from the office due to unavoidable circumstances. On [date], while I was getting ready for the office, my wife told me that our son was not well. When I…

I hope this letter will find you in the best of health and spirit. I want to say thank you for your help in the admission process of my child to your prestigious school. You are the best mentor I have ever seen in my life. Soon after entering this city for the first time, I got the idea that your school has earned high esteem among the people of the area. Since I was new to this city, I was worried about my child’s studies. My colleagues told me…